Dear Coach/Team Manager-

We at Travel2Give Sports realize just how important playing team sports can be to children and youth alike. We also realize that when you became involved in competitive sports, you never dreamed you would also become a travel agent. And, that's where we can be of service to you. We specialize in securing hotel accommodations for travel teams and tournament events just like yours. Our unique program has given thousands of dollars back to travel teams and tournament hosts each year.

Here’s how it works, Travel2Give Sports will:

  • Obtain your team tournament schedule
  • Negotiate and obtain competitive bids from hotels in the tournament locations.
  • Secure hotel contracts with team/tournament-friendly terms(i.e. comp rooms, include cancellation due to “acts of God”, no attrition clauses, etc.).
  • Provide specific instructions for making hotel reservations which can easlily be distributed to all players,parents and fans.
  • Communicate directly with parents regarding reservations, cancellations, questions, and last minute changes. Therefore, parents call you less.
  • Work directly with hotel management on rooming lists, confirmation numbers, and a final audit of rooms used to insure proper payment

In addition to the above services, Travel2Give Sports will give up to 25% of our received commissions to your team which results in less fundraising efforts overall.

This service is absolutely free. We do not mark up our travel prices in order to cover the money coming back to you. As an IATA Travel Agency the hotel gives us 10% commissions. We negotiate better deals with perks that you simply cannot negotiate, reduce some of your tournament responsibilities and headaches, plus give up to 25% of our commissions back to you.

Why Travel2Give Sports?

Travel2Give Sports Features


  • Do all of the work associated with making your travel arrangements.
  • No more hassles
  • No more long hotel searches
  • No more hotel negotiations
  • No more last-minute calls form parents
  • No more fundraising
  • Leaves you free to coach, support, have fun
  • Give up to 25% of our agency commission back to your team
  • Retain more funds from team operating budget
  • More funds for travel
  • More funds for equipment
  • No extra markups or undisclosed rebates
  • You get up to 25% of our actual profit after all discounts, rebates, overrides are calculated
  • Fully licensed, accredited Travel agency
  • Working with an agency that meets and exceeds all criteria for travel excellence
  • Experienced sports travel agents
  • You can delegate the entire travel task to us with complete confidence
  • Special niche in hotel industry. Customer Service personnel were trained by the Executive Vice President for
  • Top hotels at value rates
  • Best deals on lodging
  • Best amenities
  • Skilled negotiator working for you
  • Experienced travel professionals who like what they-we-do.
  • Always glad to hear from you
  • Take deviations and special request in stride
  • Deal cordially with our vendors
  • You'll like doing business with us.
  • We'll like doing business with you

Letter Of Intent

The following is a letter of intent for your working arrangement with Travel2Give, LLC. It is intended to outline the travel and billing services that Travel2Give will provide in support of your team travel program.

1. Travel2Give, a licensed and accredited travel agency headquartered in Knoxville, TN, will provide travel arrangements including, but not limited to, hotel accommodations for your travel teams, coaches, parents, cheerleaders and fans.
2. Travel2Give will handle all contracts, correspondence and distribution of information to travelers, parents, coaches, hotels and other travel vendors as necessary to manage the travel arrangements on behalf of your travel team.
3. Travel2Give will receive travel agency commissions from travel vendors in keeping with industry standard travel agency commission policies.
4. Within 30 days of Travel2Give's receipt of vendor commissions for services rendered to your travel team, Travel2Give will pay travel team 25% of the commission received for 25+ actualized room nights in one given event or 12.5% of commissions received for 1-24 actualized room nights in one given event. T2G will provide reconciliation with payment.
5. Travel2Give will maintain auditable records for three years after the date of sale. Travel team may audit Travel2Give’s records related to their travel team/organization upon reasonable notice.
6. Travel Team acknowledges that third parties provide all travel services and that Travel2Give does not actually operate any travel services. Travel team/organization agrees to hold Travel2Give harmless from and against any claim against travel team/ organization that might be brought of any injury, death, property damage, or other adverse event occurring to any person who booked travel through Travel2Give.
7. Travel2Give and travel team/organization agree that all disputes arising under or in connection with the provisions of this agreement shall be resolved by reference to the laws of the state of Tennessee (excluding its conflict of laws rule) and that any lawsuit brought to resolve such a dispute shall be filed in a federal or state court in Tennessee having subject matter jurisdiction and venue over the matter. Travel Team/organization hereby agrees to waive any defense of lack of personal jurisdiction and to submit to the jurisdiction of such court.

We trust this is your understanding of the services that will be provided to you by Travel2Give. Please indicate your agreement by signing and returning one copy of this letter to the address above. Travel2Give appreciates your business and we look forward to forging a long and mutually beneficial relationship.

Name Title
Team Name Date
Travel2Give Corporate Representative
(For Office Use)
Marketing Associate Date
(For Office Use) (For Office Use)



Room Nights Average Cost Total Cost Gross Commission @ 10% Your Travel Team Commission Forecast
50 $90 $4,500 $450 $112.50
100 $90 $9,000 $900 $225
200 $90 $18,000 $1,800 $450
500 $90 $45,000 $4,500 $1,125
1000 $90 $90,000 $9,000 $2,250
2000 $90 $180,000 $18,000 $4,500

Example: If your team uses 2000 room nights over a season, Travel2Give Sports will send you checks totaling $4,500.

That’s what we’re talkin’ about!


City State Zip Code
Phone Fax
Contact Person Title
Make Checks Payable To
Electronic Signature Date
Print Name Title

The above Form with the Letter of Intent will be emailed to service(at)

9111 Cross Park Drive,         Suite D-200 Knoxville,         TN 37923 (877) 442-4483         Fax: (865) 824-2777

For Inquiries Contact: service(at)